How Lease Provisions Dictate the Rising Cost of Office Space
© CSI Consultants Inc.

Click on the graph above for a more detailed discussion of Rent Escalation.

All office leases contain various formulas to increase (escalate) your rent during the term of the lease.  These provisions were first  developed to protect the landlord's bottom line against increases in operating costs.  During the past several decades, though, especially when vacancy rates are low, they generate a hidden profit center for the landlord, often at a substantial, and unjustified, cost to the tenant.

Every transaction you consider will trigger a different escalation pattern.  The rent in Buildings A and B, both $25 per square foot at the outset, might rise to $35 after 10 years in Building A, but mushroom to $60 in Building B.  This is a critical area for both financial analysis and aggressive negotiation, where you will depend on your broker to project and contain your future occupancy costs.

Landlords have become extremely creative in devising escalation clauses that protect and generate their profit at tenants' expense.  Among the most  common are the following:

Tax Pass-Through
If the property taxes go up, you are charged a proportionate share of the increase.  The lease specifies the percentage of the property that you occupy, which must be verified.  (Many owners pass through well over 100% of their costs.)

Direct Operating Cost Pass-Through
If operating expensess (heat, power, maintenance, security, etc.) go up, you are charged proportionately in the same way.  The lease should specifically exclude capital improvements, management fees and many other costs from this calculation.

Porter Wage Formula
Each penny-per-hour increase in the porter wage generates a penny per-square-foot increase in rent.  This formula generates substantial profit for the landlord.  If fringe benefits are included, the profit is even greater.  Avoid if possible.

Indexed Escalation
Your rent goes up each year, by a fixed percentage or by the percentage increase in the Consumer Price Index.  Big profits for the landlord.  Avoid if possible.

Every escalation clause specifies a "base year", after which escalations apply.  Negotiation of the base year can be as important as negotiation of the formula.

Negotiation of rent escalation can become even more important than the negotiation of base rent.  This is another area where you need expert advice and genuine commitment from your broker.

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